Newly hired staff members must complete the UH General Confidentiality Notice (GCN) which describes their responsibilities when managing personally identifiable information that are sensitive and/or confidential in nature. The UH GCN is located at:
https://www.hawaii.edu/its/acer
University Officials who may have access to sensitive and/or confidential information should also complete the UH information Security Awareness Training located at:
http://www.hawaii.edu/infosec/training.html
The Education Record
Those records directly related to a student and maintained by the institution or by a party acting for the institution.
Access to the Education Record
University Officials are granted access to a student’s education record only if the following conditions are met:
- Legitimate Educational Interest
- The University Official must have a need to access student education records for the purpose of performing an appropriate educational, research or administrative function for the University.
- Official Duties
- Information may only be used within the scope of their official duties as a University Official.
FERPA Presentation Slides
http://www.hawaii.edu/uhdatagov/files/Rooker-Slides(general).pdf
For more training options, please contact the registrar
Faculty or Staff: FERPA Live Webinars and On-Demand Recordings
https://www.innovativeeducators.org/pages/events
Please inquire with the registrar or ITSO representative for the school code.